Admission process is mission critical for any education institute. If it is executed professionally then satisfaction level of prospective students increases and it also helps in branding of the institute. Here are some of the ways to improve the admission process of the institute.
5 ways to Increase College Admissions with inbound Marketing
With more than 10,000 higher educational institutes in India, it has become essential to attract potential students to your institute with new cost effective avenues. Here are 5 simple ways to attract students to your college.
1.Simplified Admission Process : Admission Process is important touch point for the prospective students. Simplified process helps them to build good perception of the institute. Online Admission Process eases entry point for the
Entritt Solutions Online Admission System
students. Online Admission process should be executed in such a way that it continuously sends alerts about admissions, merit list, wait list, cutoff criteria , entrance exam dates via email and sms. Improved digital communication can help to attract more students.
2.Alumni Connect : Most of the educational institutes fail to connect alumni with prospective students. Institute can have brand ambassador level alumni group which can communicate with prospective students.Institute can have discussion forum or focused group on linkedin / Facebook. Such group can be joined by prospective students to resolve their queries. Alumni Connect Groups can be moderated by existing students as well as Alumni.
3.Google Hangout: Google has introduced this feature for teleconference type discussions, this is best way to connect with prospective students. Admission team can arrange google hangout with the students. Such direct communication can help to resolve queries in quick time.
4.Articles/ Success Story Sharing : Existing students and alumna like to share their success stories with the world. Why not provide such students platform or opportunity to share their success in the form of short video or text or photograph.All such success stories can be added on youtube channel of the institute. In case of Animation or Training institute, existing students can share their internship or live project experience with the world. If you are running the school then all the success of your school in Inter sports competitions, district level competitions, success in the Olympiad exams can be shared.
5.Competitions : Institutes usually conducts various competitions like drawing, B Plan, debate. Institutes can capture it in the form of video and it can be shared online.
Managing digital documents during admission process
Admission process involves many steps and procedures to be followed till confirmation of final admission. When institute invites application from the students it is also mandatory to provide self attested copies of previous examination marksheets, leaving certificate, copy of photographs, demand draft/ Challan Copy, category certificate if any.
Traditional Process of admission accepts all such documents as hard copy and it involves manual verification of the documents, storing the documents for record keeping. Hard copy documents management involves lot of cost. Student need to send it to admission center through courier. There is significant delay associated with the courier. Admission Center need to store it at right location so that it can be referred during admission process.
Digitization process can save cost associated with managing hard copy documents. During admission process students can upload documents along with entering mandatory details and can make online form fee payment using credit card/ debit card or internet banking. Uploading the documents on the portal will remove need of sending physical copy documents to admission center.
Admission center can view individual student documents in the system in the form of soft copy and it can be referred for the admission process.It would speed up the overall admission process and accuracy of overall process can also be improved.
EntriitSolutions provides facility to upload student documents which can be accessed by admission team at any point of time as it is being stored in secure cloud environment. Central Repository also helps university to access document whenever required. It removes need of hard copy documents completely.
Advantages of Digital Document Processing:
1. Saves cost associated with Document Management
2. Saves cost of document storage
3. Easy availability of the documents at any location
4. Process Simplification
Top 5 Entities of Centralised Admission Process
India is becoming education hub with more number of applicants competing per seat for the educational courses. Centralized admission management is going to be critical for effective admission process execution. There are many entities which play critical role in success of centralized admission process. Here are top 5 entities
1.Student/ Parent: Student should be able to define preference for his /her colleges where he/she is looking to take admission. If within particular area 100 institutes are available then student should be able to provide options ranging from 1 to 100 or depending upon his/her eligibility and based on preference of the college.
So, instead of visiting each individual institute student can fill single form to apply to all colleges under that University OR Government controlled admission process OR Group of Institutes . Admission form needs to be comprehensive which would cover all the aspects including category, reservation (quota) for (EBC/ SBC/ Defense / Physically Handicapped etc). Students should also be able to upload photograph/signature, marksheets, category certificate, leaving certificates through the system
In centralized admission process there is University quota and Other State quota of in most of the cases, apart from this there is reservation for female candidates. Entritt Solutions has some of the features that facilitates management of all the aspects of reservation/ quota/ special cases .
2.Admission Admin Panel
This module handles all the configuration and administration of the system. Admission admin module has following features
A.Quota Table Management: Admin can manage quota table according to rules and regulations of the government entity.
B.Student Data Management: All the applications data is available on single click which can be sorted/ verified/ exported to CSV / XML formats as per the requirement
C.Merit List Generation According to Govt Rules and Regulations and Weightages
D.Change Requests: Students can send their misc change requests through their login & admin can accept / reject the changes & open the submitted form for correction & resubmission
E.Student Grievance Management : Any student query/ correction in Name/Category can be communicated by the student which can be managed from admin panel
Resolution of Admission Queries over email/ System
Centralized admission process allocates students to individual colleges. Student needs to report to their allocated college to confirm/ cancel admission allotted in the respective rounds.
College admin should be able to login to the system to see the list of admitted / to cancel / Reject students allocated to the respective college. College can admit student if student fulfils criteria of admission and all the required documents are according to online form filled by the student. College can export admission data from the system to sync in with their internal systems if any.
It is crucial for university representative to have access to live admission statistics of day to day process. University admin can login to the system to see total number of allotted students in their respective university.